professional photographers

Necessary details

Terms & conditions

We currently serve Ontario residents and visitors who are 18 years and older.

If we do not have a photographer listed for your area, please contact us so that we may do our best to recruit in time to suit your needs.

You may also ask your favourite photographer to contact us directly, giving them an opportunity to become a member in time for you both to benefit from additional perks of working together.

General

By accessing our website, and/or making a purchase, you declare that you have read, understand, and agree to all terms and conditions set out by AYSA Canada, as well as all future updates to such.

Website visitors, clients, members, partners, photographers, and sponsors will not hold AYSA Canada, AYSA Canada representatives, or affiliates of AYSA Canada, responsible in any way for damages and/or losses as a result of this website usage or the membership and/or funderaiser partnership relationship formed in this contract; this includes, but is not limited to, any interruption of the availability of the AYSA website, including, but not limited to, downtime due to technical difficulties.

Pricing, promotions, content, and terms and conditions subject to change without notice. AYSA Canada, its founder, photographers, sponsors, partners, and all affiliates, are not responsible for content found on linked external websites; including, but not limited to, those maintained by our photographers, fundraiser partners, and our sponsors.

When providing email notices, AYSA Canada does not require a receipt confirmation response to carry out details as provided in the AYSA Canada email; this includes, but is not limited to, any updates to terms and conditions of the AYSA memberships.

Terms and conditions also include, but are not limited to:

Privacy

All information collected will only be used for the purposes of carrying out business. This includes but is not limited to promoting photographers; fundraising; donation announcements; awarding and announcing prizes and winners’ names; acknowledging sponsors; selling and facilitating the redemption of Gift Cards; as well as all additional services to be offered by AYSA Canada.

Information collected will not be shared for any unrelated purpose.

Information collected will not be sold.

AYSA Canada takes measures to reduce the risk of having collected data compromised; however, we cannot guarantee, nor do we claim 100% protection. Risk exists when using the internet and all forms of electronic communication. It is advised that all parties take precautions.

Pricing

All pricing in Canadian dollars.

Subject to change without notice.

All fees and Gift Card purchases are non-refundable/final sale.

HST applies to all AYSA services.

Photographer pricing

The price of photography services offered by our professional photographers is determined by factoring all typical business expenses: the level of skills offered; the quality of the finished product; copyright considerations and intended use of the created product; the investment of time and money to create and offer the product; business expenses and labour (materials, equipment, training, transportation, insurance, rentals, permits, utilities, marketing, prep time, consultation time, editing time, product delivery expenses and time, etc.); the cost of living as it pertains to fair wages; etc.

It is recommended that in-person consultations take place prior to deposits being paid.

Copyright

The AYSA Canada website is protected under the laws of copyright. All website content is the property of AYSA Canada unless otherwise stated. Copying of any or all content is prohibited by law.

AYSA photographers and their websites are also protected by copyright laws.

Copyright of photography offered should be discussed with the photographer to avoid litigation. Intended usage is to be determined and agreed upon with a contract and will affect pricing.

Promotions

The Rebate Program and the Referral Program are limited time offers.

Rebates will be disbursed once commission is collected by AYSA from our Professional Photographers.

Referral Program payouts will be disbursed with every ten referrals earned.

All promotions subject to change without notice.

Contests

All eligibility criteria must be met to receive a prize.

Minimum purchase amount required in some cases.

Winners may qualify to win additional prizes, depending on the contest rules.

Only the individual listed may submit the form, where indicated.

The individual submitting the form agrees to being contacted by AYSA Canada and/or AYSA Canada photographers, if photography needs were identified.

The individual submitting the form agrees to being contacted by AYSA Canada for the purposes of prize distribution. The individual listed on the form will be contacted if a prize(s) needs claiming.

Grand prize draw date December 2nd [To qualify, purchase and/or participate between November 1st of the previous year and October 31st of the current year; every entrant will have no more than two entries plus one bonus entry each].

It is the entrant’s responsibility to keep AYSA Canada updated with current contact information.

Prizes must be claimed within 30 days of the winner being announced.

External websites

AYSA Canada, its founder, and all affiliates, are not responsible for content found on linked external websites; including, but not limited to, those maintained by our photographers, affiliate fundraiser organizations, and our sponsors.

We extend this warning, to include mention of any external organization.

Photographers

AYSA Canada does not employ photographers.

Screening methods vary, depending on how the photographers are mentioned on our website.

All featured photographers have been met with in-person.

General directory photographers may have been screened with reduced methods including, but not limited to, online form submissions and, in some cases, phone calls.

Vulnerable sector and general police background checks have not been included in our application process. If required, please request during your photographer's consultation.

AYSA Canada insurance coverage does not extend to our photographer members. Photographers are not required to have a business insurance policy to satisfy their application and screening.

By using the AYSA Canada directory, you acknowledge that AYSA Canada assumes no responsibility for relationships formed as a result of our business offerings. We caution all parties to practice safe habits when making connections. We ask that you inform us of any unprofessional practices you have experienced from our photographers. [Feel free to also share praise!]

Online application forms

Applicants have an obligation to provide accurate and complete information. 

Only the individual listed may submit the form.

The individual submitting the form agrees to being contacted by AYSA Canada.

Applications are subject to approval. 

The individual listed on the application will be contacted and informed of the application status. 

It is the applicant’s responsibility to keep AYSA Canada updated with current contact information.

Gift cards

Gift Cards accepted by all AYSA photographers.

To redeem a Gift Card: inform your photographer of the Gift Card prior to establishing a contract; contact AYSA Canada with your intentions to enter a contract; and allow AYSA Canada to contact the photographer directly, reducing the risk of fraud.

Also redeemable towards commission owed by AYSA photographers.

All fees and gift card purchases are non-refundable/final sale.

Photographer membership

The membership is designed to enhance the photographer's business; photographers are not employees of AYSA Canada. Therefore, photographers maintain the freedoms and creative control they are accustomed to.

Applicants have an obligation to provide accurate and complete information. 

The individual submitting the form agrees to being contacted by AYSA Canada.

Applications are subject to approval. 

The individual listed on the application will be contacted and informed of the application status.

Application fee: As per details on our 'join' page

Interview travel surcharge may apply if outside of Toronto. (Interviews suspended due to COVID-19)

Directory setup fee: As per details on our 'join' page

An administration fee of $20 + HST will apply to all website updates required as a result of change in photographer’s information.

Annual fee: As per details on our 'join' page

All work generated by AYSA Canada and all AYSA Canada affiliates, including that from repeat clients, subject to 15% + HST commission, payable to AYSA Canada within 7 days of the completed work. Subject to 10% late fee. Noncompliance may result in a voided membership and deletion from the AYSA directory.

The photographer agrees to accept AYSA Canada Gift Cards according to guidelines (to be provided by AYSA Canada).

It is the member’s responsibility to keep AYSA Canada updated with current contact information.

The photographer's URL link and contact information may be removed from the AYSA Canada website upon the photographer’s email request.

The photographer declares that all public content on their website shall remain in a family-friendly manner.

AYSA Canada reserves the right to terminate the membership and delete the photographer from the directory at any time, should photographer activity be deemed ‘non-family-friendly’ or unprofessional, as determined by AYSA Canada.

Fundraiser partnership

Applicants have an obligation to provide accurate and complete information. 

Only the individual listed may submit the form.

The individual submitting the form agrees to being contacted by AYSA Canada.

Applications are subject to approval.

The individual listed on the application will be contacted and informed of the application status.

It is the applicant’s responsibility to keep AYSA Canada updated with current contact information.

Sponsor membership

Applicants have an obligation to provide accurate and complete information. 

The individual submitting the form agrees to being contacted by AYSA Canada.

Applications are subject to approval. 

The individual listed on the application will be contacted and informed of the application status.

It is the applicant’s responsibility to keep AYSA Canada updated with current contact information.

Sponsors are ineligible to enter contests.


Terms and Conditions subject to change without notice.

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Pricing, promotions, contests, all content, and terms & conditions subject to change without notice.
AYSA Canada, its founder, photographers, sponsors, partners, and all affiliates, are not responsible for content found on linked external websites; including, but not limited to, those maintained by our photographers, fundraiser partners, and our sponsors.
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